Accessibility FAQ page Generator

The purpose of this page is to make the process of generating the code for an Accessibility FAQ
page easier. Below we provide a form to help you fill out the existing fields in our Accessibility FAQ page template and generate the HTML code for your own Accessibility FAQ page with the values you enter.

We have grouped related fields into sections to make it easier to navigate. Plus, to help clarif what to input in each field, we provide suggestions, examples, and/or snippets of code (from the Accessibility FAQ page template) where the fields appear between double curly brackets: “{{field_name}}”.

When you submit the form, the HTML code for your Accessibility FAQ page will be generated and
displayed below the form. You can then copy the code and edit it as you please.


  • This form does not verify that the input entered is correct. It will only populate
    the fields in the Accessibility FAQ page template with the values you enter.
  • It is very important to ensure that the final published FAQ reflects the conference situation and policies accurately.
    The boilerplate text of the generated FAQ asserts some accessibility features that we hope any conference will be willing and able to provide.
    For example, assistance from student volunteers for attendees with disabilities, labels on food, and provision of water for service animals.
    If the boilerplate text does not reflect what your conference can provide, be sure to edit accordingly before publishing.
  • You don’t have to fill out all the fields to generate the code. Empty fields will
    appear in the HTML code as {{field_name}} like in the code snippets.
  • You can submit the form at any time and multiple times.

Acccessibility FAQ Template Form


Code snippet:

    <h1>{{conference}} Accessibility FAQ</h1>

    <p>{{conference}} is committed to providing an inclusive environment and we will do our best to accommodate
    requests for special assistance. This page describes the accessibility features of {{conference}}, to help
    you make an informed decision about whether the conference will be accessible to you. Please contact us if
    your question is not answered here, or if the conference arrangements as described are not enough to allow
    you to attend. We will work with you to the best of our ability, to make the conference accessible.</p>

Accessibility Contact

Code snippet:

    <h3><a name="q1">How do I communicate accessibility needs to {{conference}} organizers?</a></h3>

    <p>The {{contact_role}} for {{conference}} is {{contact_name}}, whose goal is to ensure the conference
    is accessible to everyone. When you register for the conference, there will be a registration question
    labeled "{{registration_question_label}}". In your response, please indicate any accessibility needs
    such as wheelchair access, sign language interpretation, or a guide. The {{contact_role}} will follow
    up with you to clarify your needs. You can contact them directly at any time by emailing
    <a href="mailto:{{contact_email}}">{{contact_email}}</a>.</p>

Venue & Venue Accessibility

Code snippet:

    <h3><a name="q2">Who do I ask if my question is not answered here?</a></h3>

    <p>For more detailed information about accessibility at {{venue_name}} please
    check the <a href="{{venue_accessibility_url}}">venue accessibility information page</a> or
    contact {{venue_contact}} on <a href="tel:{{venue_phone}}">{{venue_phone}}</a>
    or email <a href="mailto:{{venue_email}}">{{venue_email}}</a>.</p>

    <p>If there is specific accessibility information you would like to see here, or if you wish to discuss
    any accessibility requirements, please contact our {{contact_role}}, {{contact_name}} by email:
    <a href="mailto:{{contact_email}}">{{contact_email}}</a>, and someone will respond to you shortly.</p>

Deadline for Requesting Sign Language Interpreters or Captioners

Code snippet:

    <h3><a name="q3">Will sign language interpretation or captioning be available?</a></h3>

    <p>The conference will provide a team of sign language interpreters or captioners if requested by any
    attendees during the early registration period. Please make your request as early as possible. Our
    {{contact_role}} will follow up with you to discuss your needs in more detail. After
    {{early_registration_deadline}} (the deadline for early registration), a best effort will be made to
    accommodate requests, but we cannot guarantee that interpreters or captioners will be available.</p>


This form provides an example of one description of a transport option, but attendees needs will vary.
We recommend adding more options where they are available. Be sure to include one that is accessible to people with bulky power wheelchairs.

Code snippet:

    <h3><a name="q4">What are the taxi and public transport options for getting to the conference

    <p>From {{airport}}, the easiest way to get to the {{venue_name}} is {{transport}}</p>

        <h3><a href="{{service_url}}">{{name}}</a></h3>
            <li><strong>Route</strong>: {{route}}</li>
            <li><strong>Pickup point</strong>: {{where_to_find}}</li>
            <li><strong>Cost</strong>: {{cost}}</li>
            <li><strong>Time</strong>: {{time}}</li>
            <li><strong>Wheelchair accessibility</strong>: {{wheelchairs}}</li>
            <li><strong>Walking and steps</strong>: {{walking}} {{steps}}</li>
            <li><strong>Service animals</strong>: {{service_animals}}</li>
            <li><strong>Phone</strong>: <a href="tel:{{service_phone}}">{{service_phone}}</a></li>
            <li><strong>Book</strong>: {{book}}</li>

Note: When describing a public transportation option, you should include:

  • Link to web page for accessibility information provided by the service itself, if one exists.
  • Contact email, phone and TTY numbers for the service.
  • Where to find it in the airport.
  • How much it costs.
  • Whether the service is accessible for people using manual or larger powered wheelchairs.
  • Whether the service is accessible to a person using a larger electric scooter.
  • Whether wheelchair users need to call ahead to reserve.
  • Whether the service requires walking a long distance or up and down steps.
  • Whether service animals are accepted.
  • How long the journey typically takes.
  • Where the service drops passengers relative to the conference venue.
  • How to get from the dropping-off point to the conference venue in a wheelchair, or without using steps, and how far it is to walk.

City Accessibility

Code snippet:

    <h3><a name="q5">Who can I ask about accessibility in {{city}}?</a></h3>

    <p>For information about {{city}} accessibility, including public transport, go to
    <a href="{{city_access_url}}">{{city_access_info}}</a> or contact
    {{city_access_contact}} at <a href="tel:{{city_access_contact_phone}}">{{city_access_contact_phone}}</a> or
    <a href="mailto:{{city_access_contact_email}}">{{city_access_contact_email}}</a>.</p>

Assistance at the Conference

Code snippet:

    <h3><a name="q6">Can a student volunteer assist me during the conference?</a></h3>

    <p>Student volunteers will be available to assist attendees with disabilities with navigation, meal service,
    or other accessibility needs. If you will need volunteer assistance at the conference, please indicate this
    on your conference registration form.</p>

    <p>Attendees who require personal care assistance should bring their own assistant. {{assistant_policy}}</p>

Map and Description of Conference Space

Code snippet:

    <h3><a name="q7">What is the conference space like?</a></h3>

        <p>For the overall layout of the venue, please refer to this <a href="{{map_url}}">map of the conference

    <p>All conference events are on the {{level}} of the {{venue_type}}. {{space_description}}</p>

This section should provide a map of the conference space that shows the following information:

  • The location of stairs, escalators, elevators, restrooms and wheelchair-accessible restrooms.
  • Walking distance between sessions and need to use stairs.
  • Places to sit and rest.
  • Whether there will be a quiet place where hard of hearing people can talk.
  • Whether there will be a private room where an attendee could rest or nurse a baby.
  • Where a guide dog can be taken to relieve itself.

For the benefit of those who cannot see the map, a textual description should also be included.

Wheelchair and Power Scooter Access

Code snippet:

    <h3><a name="q8">Will the conference be accessible by wheelchair or power scooter?</a></h3>

            Yes, the conference will be accessible to wheelchair users. {{wheelchair_access_description}}
            Wheelchair users will face challenges attending {{conference}}. {{wheelchair_access_description}}


    <p>For more information about wheelchair accessibility at {{venue_name}}, please contact the {{venue_contact}}
    at <a href="tel:{{venue_phone}}">{{venue_phone}}</a> or
    <a href="mailto:{{venue_email}}">{{venue_email}}</a>.</p>

This section should provide information for wheelchair and power scooter users, including:

  • Wheelchair access routes into the conference venue.
  • Wheelchair route from the entrance or lobby to the meeting rooms and/or guest accommodation.
  • If venue is a hotel – wheelchair route from the hotel rooms to the meeting space.
  • Location of wheelchair-accessible restrooms.
  • Warnings about any steps or stairs between conference locations.
  • Where to get more detailed information about accessibility at the venue.
  • If there will be a raised stage, will there be a ramp onto it?
  • Wheelchair access and transportation for any offsite events.
    (Fields regarding offsite event accessibility can be found
    below in the section titled
    Accessibility Information for Off-site Events.)

Restroom Directions and Access

Code snippet:

    <h3><a name="q9">What are the restroom facilities like?</a></h3>


Arrangements for Presenters with Accessibility Needs

Code snippet:

    <h3><a name="q10">What are the arrangements for presenters with accessibility needs?</a></h3>



    <p>If you would like a student volunteer to operate slides or guide you onto and off the stage,
    or have other accessibility requests please contact {{contact_name}} at
    <a href="mailto:{{contact_email}}">{{contact_email}}</a> by {{request_deadline}}.</p>

Service Animals

Code snippet:

    <h3><a name="q11">Can I bring my guide dog?</a></h3>

    <p>Yes! Guide dogs and other service animals are welcome at {{conference}}. There will be a relief area with
    water available {{pet_relief_area}}. Please indicate on your registration form if you anticipate bringing a
    service animal to the conference.</p>

Accessibility Information for Off-site Events

Code snippet:

            <p>Robots will not be transported to the offsite events, as there will be no Internet connectivity at these locations.</p>

Attending by Robot

Code snippet:

    <h3><a name="q12">Can I attend the conference by robot?</a></h3>

        <p>The conference can accommodate up to {{nrobots}} virtual attendees, and slots will be allocated on a
        first-come-first-served basis. Please contact {{contact_name}} at
        <a href="mailto:{{contact_email}}">{{contact_email}}</a> to reserve a space. You must make your own
        arrangements to have the robot shipped to and from the conference, and pay a reduced registration fee to
        cover conference participation and robot handling. Robot attendees will be able to move freely around the
        poster and break sessions. During main presentations, robots should be positioned at the side of the room
        near the front so as not to block the view for other participants.</p>

        <p>We are sorry, but {{conference}} will not be able to accommodate remote attendance by robot.</p>


Code snippet:

    <h3><a name="q13">How much walking or standing will be needed?</a></h3>


This section should describe:

  • How far it is from the conference space to the elevator,
  • How far to the nearest accessible bathroom, and
  • Mention any ramp that is needed to move between parts of the space.

Induction Loops

Code snippet:

    <h3><a name="q14">Will there be an induction loop in the meeting rooms?</a></h3>



Code snippet:

    <h3><a name="q15">Will speakers and audience members asking questions be using a microphone?</a></h3>

            Yes, microphones will be used for all speakers.
            No, speakers will not be using microphones.
            Attendees with questions will be requested to use a microphone so that their question is more easily
            There will not be a microphone for attendees, but speakers will be asked to repeat questions from the


Code snippet:

    <h3><a name="q16">What food service will be provided?</a></h3>

    <p>The conference will provide {{food}}. Dishes will be labeled. For more detailed information please contact
    {{catering_contact}} at <a href="mailto:{{catering_contact_email}}">{{catering_contact_email}}</a>.
    If you have special dietary needs, please indicate these clearly on your registration form.</p>

    <h3><a name="q17">Can the conference accommodate special dietary needs?</a></h3>

    <p>Yes. Attendees who indicate special dietary requirements on their registration form will be provided with
    special meals when the conference catering does not accommodate them. If you have a severe allergy please
    indicate this on your registration form. For more detailed information please contact {{catering_contact}} at
    at <a href="mailto:{{catering_contact_email}}">{{catering_contact_email}}</a>.</p>

Smoking & Smoking-free Areas

Code snippet:

    <h3><a name="q18">Will the conference be a smoke-free environment?</a></h3>


For Emergencies

Code snippet:

    <h3><a name="q19">What if I have a medical emergency or health problem during the conference?</a></h3>

    <p>In case of emergency call <a href="tel:{{number_for_emergencies}}">{{number_for_emergencies}}</a> for an
    ambulance. The nearest hospital is {{hospital_distance}} away. If you require non-urgent medical care, please
    contact {{contact_name}} at <a href="mailto:{{contact_email}}">{{contact_email}}</a> or ask any student
    volunteer. They will provide you with information about local doctors, specialists, chiropractors, etc. For
    non-resident attendees, buying travel insurance that covers medical expenses is strongly recommended as fees
    for emergency treatment can be very high.</p>