One way conferences can support attendees with disabilities is by providing accessibility information about the conference in advance. This can take the form of an accessibility FAQ on the conference website, often located on a ‘’ page.

To make the process of generating the code for an Accessibility FAQ page easier, we provide here a form where you can fill out the fields in our Accessibility FAQ page template and generate HTML code for your own Accessibility FAQ page with the values you enter. We have grouped related fields into sections to make it easier to navigate.

When you submit the form, the HTML code for your Accessibility FAQ page will be generated and displayed below the form. You can then copy the code and edit it as you please.


  • This form does not verify that the input entered is correct. It will only populate the fields in the Accessibility FAQ page template with the values you enter.
  • It is very important to ensure that the final published FAQ reflects the conference situation and policies accurately. The boilerplate text of the generated FAQ asserts some accessibility features that we hope any conference will be willing and able to provide. For example, assistance from student volunteers for attendees with disabilities, labels on food, and provision of water for service animals. If the boilerplate text does not reflect what your conference can provide, be sure to edit accordingly before publishing.
  • You don’t have to fill out all the fields to generate the code. Default entries have been provided wherever possible. A preliminary FAQ can be generated after just filling out the first three sections.
  • You can submit the form at any time and multiple times.

Accessibility FAQ Template Form

Please fill in the form fields below with the information for your conference then press ‘Submit’ to generate HTML for your conference website/access page.

Conference Details

Conference Venue

Requesting Accomodations

We recommend using the conference early registration deadline as the deadline for attendees to make accommodation requests.

Assistance at the Conference

Map and Description of Conference Space

This section should provide a map of the conference space that shows the following information:

  • The location of stairs, escalators, elevators, restrooms and wheelchair-accessible restrooms.
  • Walking distance between sessions and need to use stairs.
  • Places to sit and rest.
  • Whether there will be a quiet place where hard of hearing people can talk.
  • Whether there will be a private room where an attendee could rest or nurse a baby.
  • Where a guide dog can be taken to relieve itself.

For the benefit of those who cannot see the map, a textual description should also be included.

Wheelchair and Power Scooter Access

This section should provide information for wheelchair and power scooter users, including:

  • Wheelchair access routes into the conference venue.
  • Wheelchair route from the entrance or lobby to the meeting rooms and/or guest accommodation.
  • If venue is a hotel – wheelchair route from the hotel rooms to the meeting space.
  • Location of wheelchair-accessible restrooms.
  • Warnings about any steps or stairs between conference locations.
  • Where to get more detailed information about accessibility at the venue.
  • If there will be a raised stage, will there be a ramp onto it?
  • Wheelchair access and transportation for any offsite events. (Fields regarding offsite event accessibility can be found below in the section titled Accessibility Information for Off-site Events.)


This section should describe:

  • How far it is from the conference space to the elevator,
  • How far to the nearest accessible bathroom, and
  • Mention any ramp that is needed to move between parts of the space.

Restroom Directions and Access

Arrangements for Presenters with Accessibility Needs

Service Animals

Attending by Robot

Induction Loops



Smoking & Smoking-free Areas

Quiet Space & Sensory Impact

Accessibility Information for Off-site Events

City Accessibility

For Emergencies


This form provides an example of one description of a transport option, but attendees needs will vary. We recommend adding more options where they are available. Be sure to include one that is accessible to people with bulky power wheelchairs.

Note: When describing a public transportation option, you should include:

  • Link to web page for accessibility information provided by the service itself, if one exists.
  • Contact email, phone and TTY numbers for the service.
  • Where to find it in the airport.
  • How much it costs.
  • Whether the service is accessible for people using manual or larger powered wheelchairs.
  • Whether the service is accessible to a person using a larger electric scooter.
  • Whether wheelchair users need to call ahead to reserve.
  • Whether the service requires walking a long distance or up and down steps.
  • Whether service animals are accepted.
  • How long the journey typically takes.
  • Where the service drops passengers relative to the conference venue.
  • How to get from the dropping-off point to the conference venue in a wheelchair, or without using steps, and how far it is to walk.